Run the Business Around the Booth
Keep the booth app you love. Zenvents360 handles the booking, the backdrop the client actually chose, which rig goes out Saturday, who is attending it, and the extra hour they asked for at 10:45.
45-day free trial • No credit card required • Every feature on every plan
Sound Familiar?
The client describes the backdrop in a text box
Link your booth design tool (BespokeBooth, PB Backdrops or similar) to the add-on and it shows in their portal once booked. Image Choice questions let them pick a backdrop or style from pictures.
A booth goes out without its printer
Group the booth, printer, stand and lights into an equipment system and it is reserved and packed as one unit, with a scan-out alert before doors.
They want one more hour, at 10:45
Post-event charges bill the extra hour or the extra prints afterward, paid from the same portal, with the signed agreement left exactly as it was.
Attendants are booked by text
Subcontracted attendants get their own per-event contract and limited access, and crew lanes show any stretch of the night nobody is covering.
Let them pick the look, not describe it
Once the booth add-on is booked, your design tool appears in the client’s portal on its own, no separate email. Image Choice questions in your planning documents let them pick a backdrop, color or style from pictures.
- Booth design tools linked to the add-on, shown once booked
- Image Choice questions for backdrops, colors and styles
- Answers saved on the event, not lost in an email thread
- One link for the client, no account or password
Every rig goes out complete
Equipment systems turn a booth, its printer and its stand into one reservable rig. The warehouse scheduler shows what you can take out on any date, and broken gear stays off new bookings until it is fixed.
- Equipment systems reserved and assigned as one unit
- See what you can send out on any date
- Scan-out alerts before doors, overdue return alerts
- Damaged gear off the shelf count until it is repaired
- Availability conflict warnings on the proposal card
Attendants, scheduled and paid
Each attendant gets a lane on the event, with their pay counted in the event’s cost. Subcontractors get their own contract and see only their event.
- Subcontractors with per-event contracts
- Crew lanes that flag uncovered stretches
- Each attendant’s pay counted as event cost
- Post an unstaffed date to Find a Gig
Overtime without a new contract
Add the extra hour, the extra prints or the second backdrop after the event, as a charge the client pays from the same portal.
- Post-event charges with hours or quantities and a rate
- Optionally ask the client to approve before paying
- Package discounts that apply when add-ons cross a threshold
- Your own Stripe, Square or QuickBooks Payments, no cut taken
What it doesn’t do yet
Better you hear it here than in week two of your trial.
- Booth capture software. Zenvents360 doesn’t run the booth, take the photos or power the sharing station, so keep the app you use.
- Download all as a ZIP for the client.
Plus Everything Every Event Business Needs
The parts of the job every event pro shares, on every plan, at no extra cost.
A client portal they will open
One link. No account, no password, no app to download.
Contracts signed online
Filled from the event, e-signed with a timestamp and IP recorded.
Paid through your own accounts
Stripe, Square or QuickBooks Payments, with reminders. We take no cut.
Follow-ups that send themselves
Workflows run on pipeline stages and dates, and show you what goes out this week.
Every email on its event
The unified inbox threads mail by event, not by sender.
Real books
Double-entry accounting, a P&L for any period, and a QuickBooks push.
A free directory listing
On zenvents.com, in a fresh random order on every visit. Nobody pays to rank.
Your data, one click out
Download My Data exports everything, whenever you want it.
One Price. Every Feature.
Your booth makes the memories. This makes sure it shows up with its printer.
Standard
$49/month
3 users included, $5/month each after, and basic-access employees and subcontractors are free. $490 a year.
Unlimited
$99/month
Unlimited users. $990 a year.
No signature quotas, no booking caps, no per-brand fee, and no cut of what your clients pay you. Support comes directly from the owner.