Every Rig Out Complete, Every Hour Billed
Production lives on details nobody else at the event thinks about: which truss went out, where the power is, who is on strike, and the hour the client added at eleven. Zenvents360 keeps all of it on the event.
45-day free trial • No credit card required • Every feature on every plan
Sound Familiar?
The rig went out without the cable
Equipment systems reserve a whole rig as one unit, gear is marked picked as it is pulled, and a scan-out alert fires before doors.
A fixture came back dead and got booked anyway
Report it damaged and it leaves the shelf count at once. Proposals leave it out unless it is due back from repair before the event.
Nobody knew where the power was
The floor plan marks power outlets, doors and entrances, and each venue keeps its rooms and photos, so the next load-in starts informed.
The client added an hour of lighting at eleven
Post-event charges bill the added hour afterward, paid from the client portal, with the signed agreement untouched.
Rigs, not item lists
Group the gear you always pack together into systems, reserve them as one, and see what you can take out on any date. Short on something? Borrow it from a business you trust.
- Equipment systems reserved and assigned as one unit
- Systems suggested from gear that keeps going out together
- Scan-out alerts before doors, overdue return alerts
- Gear marked picked as it is pulled
- Inventory sharing with trusted businesses, with your approval and a day rate
Broken gear stays off the quote
A repair is tracked from Needs service to Back in stock, with the shop, the date sent and when it is expected back. If it leaves a booked event short, you are told which event and by how many.
- Damaged or missing gear off the shelf count right away
- Repairs tracked with the shop, dates and a note
- Proposals skip it unless it is back before the event
- Alerts name the booked events left short, with the fix
Crew and the load-in
Setup, show and strike are separate blocks, each crew member gets a lane, and the crew total uses the same figures your deal counts as cost.
- Crew lanes that name any uncovered stretch
- Hourly, flat or percentage pay per person
- Assigning crew flags anyone already booked or off
- Rain warnings for load-in and strike
Know the room before you walk in
Each venue keeps its rooms, its photos and the floor plan, with power, doors and entrances marked. The venue card shows the drive each way and when to leave.
- Power outlets, doors, entrances and exits on the floor plan
- Spaces and rooms per venue, with photos of each
- Real Google Maps drive time and when to leave
- Automatic travel charges past your distance thresholds
Overtime without a new contract
The added hour, the extra fixture, the second room: bill it after the show as a charge the client pays from the portal.
- Post-event charges with hours or quantities and a rate
- Optionally ask the client to approve before paying
- Invoice an equipment sale with no event attached
- No cut taken from client payments
What it doesn’t do yet
Better you hear it here than in week two of your trial.
- Lighting plots, CAD or DMX. Design the show in your usual tools; this runs the business and the gear around it.
Plus Everything Every Event Business Needs
The parts of the job every event pro shares, on every plan, at no extra cost.
A client portal they will open
One link. No account, no password, no app to download.
Contracts signed online
Filled from the event, e-signed with a timestamp and IP recorded.
Paid through your own accounts
Stripe, Square or QuickBooks Payments, with reminders. We take no cut.
Follow-ups that send themselves
Workflows run on pipeline stages and dates, and show you what goes out this week.
Every email on its event
The unified inbox threads mail by event, not by sender.
Real books
Double-entry accounting, a P&L for any period, and a QuickBooks push.
A free directory listing
On zenvents.com, in a fresh random order on every visit. Nobody pays to rank.
Your data, one click out
Download My Data exports everything, whenever you want it.
One Price. Every Feature.
You make the room look and sound right. This makes sure the gear, the crew and the extra hour are all accounted for.
Standard
$49/month
3 users included, $5/month each after, and basic-access employees and subcontractors are free. $490 a year.
Unlimited
$99/month
Unlimited users. $990 a year.
No signature quotas, no booking caps, no per-brand fee, and no cut of what your clients pay you. Support comes directly from the owner.